With the Product Compliance module, you can calculate and store compliance determinations, save an auditable history, and be notified when a chemical in your product or material is added to a regulatory list.
We realize compliance determinations are based on multiple factors, including supplier disclosures, disclosed chemical content, and information about the final product. We have designed our product compliance determinations to give you a quick snapshot of each of these factors, and to help you make a determination on the most relevant one based on your information.
Within the compliance drop down menu, you can quickly view the compliance determinations created for each product. A green check mark indicates that your product is in compliance; a red X indicates it does not comply; a grey question mark indicates that the status is indeterminable.
The above Compliance Determinations view is available to dig in deeper if you click on one of the compliance reports. It shows all the collected data about the product, and then the specific information that was used to create the compliance determination. For example, you can use our template to send supplier surveys about Conflict Minerals. Then, analyze that data for each part or use it to make determinations for entire products.
For overall product compliance, you can specify supporting information by selecting the "Add Response Data" button. Here you can fill out the information you've received from your supplier, or double check the data that has flowed in from a Supplier Survey. If the supporting compliance questions and documentation determine that the substances in your product do not require disclosure, this will override the overall compliance determination. These questions and documentation requirements are different for each of the four compliance regulations that you can toggle between using the tabs at the top of the page (see image below).
To take a deeper look at the compliance of all of your materials and substances you can expand the materials and substances using the arrows until you locate the source of the compliance issue. In the example pictured below, you can see that "Levafix Brilliant Yellow E36" is being flagged on California Prop 65 and the compliance restriction flows up through the material and impacts the overall product (if disclosure is required - see Product Compliance section above).
Using Toxnot with Top Level CAS Number Reporting
In some cases you may find that you need to document your data differently to best reflect your product. For example, in the product listed below, it is 100 percent made of steel. There are traces of other metals, but these are not significant components of the product.
For compliance purposes, that means it is being evaluated for these trace metals, but it currently does not show up in your compliance view because steel is being represented as 100 percent of the product.
Please note that the compliance status of the individual trace chemicals will be visible in the detailed compliance view, but they won't affect the compliance status of the material or the overall product.
When a product changes or you receive new information via a new supplier survey, you still want to be able to review its historical compliance scores and past data. Version History allows you to store various versions of a product, compare them, and reference the compliance lists as they were when the product was versioned.
Additionally, every time a new supplier survey is received, the old data about that material is automatically saved as a version. The previous version will be available for comparison and auditing purposes and will be automatically saved in the background. You will still see your most recent version in your dashboard for continued work and tracking.
To access version history, you will navigate to the "Compliance" drop down and select "Products" or "Materials", depending on what you are trying to see or save. Once on the Products or Materials page, you will find the desired name and select the checkbox next to the item. From here you will click on "View History".
On this page, you can toggle between History and Version Lists. You can also create a new product or material version, delete a version, or compare versions if you have more than one in your version library.
A list notification is a note we send to our users when there is a change to the regulatory status of a chemical on a regulatory or hazard list. The Toxnot list is updated in our database, and we also send an email to you. To ensure you receive these notifications, navigate to the "Substance Data Changes" tab and check the box that says "Subscribe to substance data change emails". You can then investigate how this change affects your product(s) in your notification dashboard. You can access this dashboard by selecting the "Compliance" drop down and clicking on "Substance Data Changes".
List Notifications allow you to get the full benefits of full material disclosure*. If a supplier has already declared their product content to you (or you’re using data via Toxnot Public Materials), you can easily monitor the compliance status without having to bother with sending supplier surveys every 6 months or worry that they aren’t checking the recent updates in regulations. You can more easily meet your compliance requirements, with less time spent nagging your suppliers.
*Full material disclosure involves product manufacturers asking suppliers to declare every substance in their materials, along with the concentrations down to 100ppm or 1000ppm, depending on regulatory guidelines.
Interested in learning more about how Toxnot can benefit your chemical management needs?