With the Product Compliance module, you can calculate and store compliance determinations, save an auditable history, and be notified when a chemical in your product or material is added to a regulatory list.
We realize compliance determinations are based on multiple factors, including supplier disclosures, disclosed chemical content, and information about the final product. We have designed our product compliance determinations to give you a quick snapshot of each of these factors, and to help you make a determination on the most relevant one based on your information.
There are several pathways to access compliance determinations for your products. In My Library > Products, you can select a specific product and toggle to Compliance in the heading ribbon.
The other way to access compliance determinations would be selecting a product in Compliance > Products.
Within the compliance drop down menu, you can quickly view the compliance determinations created for each product. A green check mark indicates that your product is in compliance; a red X indicates it does not comply; a grey question mark indicates that the status is indeterminable.
Once you select an option from the Compliance drop down menu, you will be able to view more data on the specific compliance determination. It shows all the collected data about the product and the specific information that was used to create the compliance determination. You can use our template to send supplier surveys about Conflict Minerals and Toxnot will then analyze the data for each part or use it to make determinations for entire products.
For overall product compliance, you can specify supporting information by selecting the "Add Response Data" button.
Here (see image above) you can either manually fill out the information you've received from your supplier, or double check the data that's been automatically uploaded from the Supplier Survey. If answers are input into the compliance questions and documentation, the answers would override the overall compliance determination. If you mark the product as requiring disclosure, the product will be marked as non-compliant. If it is marked as not requiring disclosure, it will be compliant. If it is unknown, the product will be indeterminable. These questions and documentation requirements are different for each of the five compliance regulations that you can toggle between using the tabs at the top of the page (see image below).
To take a deeper look at the compliance of all of your materials and substances, you can expand the materials and substances under Materials Summary using the arrows until you locate the source of the compliance issue.
In the example pictured below, you can see that "Levafix Brilliant Yellow E36" is being flagged on California Prop 65. The compliance restriction flows up through the material to "Powder Coat," then to "Frame," then to "Back," and ultimately impacts the overall product (if disclosure is required - see Product Compliance section above).
Using Toxnot with Top Level CAS Number Reporting
In some cases you may find that you need to document your data differently to best reflect your product. For example, in the product listed below, it is 100 percent made of steel. There are traces of other metals, such as lead and brass, but they are not significant components of the product.
For compliance purposes, that means the product is still being evaluated for these trace metals, but it currently does not show up in your compliance view because steel is being represented as 100 percent of the product.
Please note that the compliance status of the individual trace chemicals will be visible in the detailed compliance view, but they won't affect the compliance status of the material or the overall product.
Every time a product changes or a new supplier survey is received, the data on that material is automatically saved as a new and updated version. Version History allows you to store various versions of a product, compare them, and reference the compliance lists as they were when the product was versioned. This way, you will still be able to review the product's historical compliance scores and past data.
The previous versions will be available for comparison and auditing purposes and will be automatically saved in the background. You will still see your most recent version in your dashboard for continued work and tracking.
To access version history, you will navigate to the "Compliance" and select "Products" or "Materials", depending on what you are trying to see or save. On the Products or Materials page, you will find the desired name and select the checkbox next to the item. From here, you will click on "View History".
On this page, you can toggle between History and Version Lists. You can also create a new product or material version, delete a version, or compare versions if you have more than one in your version library.
A list notification is a note we send to our users when there is a change to the regulatory status of a chemical on a regulatory or hazard list. The Toxnot list is updated in our database, and we also send an email to you. To ensure you receive these notifications, navigate to the "Substance Data Changes" tab and check the box that says "Subscribe to substance data change emails". You can then investigate how this change affects your product(s) in your notification dashboard. You can access this dashboard by selecting "Compliance" and clicking on "Substance Data Changes".
List Notifications allow you to get the full benefits of full material disclosure*. If a supplier has already declared their product content to you (or you’re using data via Toxnot Public Materials), you can easily monitor the compliance status without having to bother with sending supplier surveys every 6 months or worry that they aren’t checking the recent updates in regulations. You can more easily meet your compliance requirements, with less time spent nagging your suppliers.
*Full material disclosure involves product manufacturers asking suppliers to declare every substance in their materials, along with the concentrations down to 100ppm or 1000ppm, depending on regulatory guidelines.
Interested in learning more about how Toxnot can benefit your chemical management needs?