You might be a Declare manufacturer, or you might not, but you've come to Toxnot with the goal of creating a Declare label. Declare Labels make a powerful statement on visibility and transparency for your consumers, and are easily configured, generated, and submitted to the International Living Futures Institute (ILFI) from your existing products in Toxnot. Luckily, Toxnot has a guided workflow specifically designed to walk you through the process of creating a Declare Label!
Step 1: Start the Declare Label Workflow
You will start by selecting the button at the top of your screen that says "Submit Declare Label". This will trigger the step-by-step workflow built into Toxnot.
Step 2: Import a New Product, or Select an Existing Product from your Library
If you are brand new to Toxnot, you might not have any data in your account. If you're a seasoned Toxnot user, you will certainly have data in your account. This workflow accommodates every type of user.
Import a New Product
If you're new to Toxnot, select "Import new Product". Follow the workflow steps to complete the import.
For more information on importing, read our general data import summary. We also have a Declare Data Template for you to enter your data into and then import the Declare-specific fields. If you have any questions, use the chat button on the bottom right-hand side of the screen to reach out to our team.
Select single existing Product in Library
If you already have a product imported into Toxnot and would like to use that to create your Declare Label, click " Select single existing Product in Library" to start the Declare workflow.
Select the Product you'd like to use to create your Declare Label from your list in the "Select Product/Materials" step.
Step 3: Review BOM
Once you've either imported your data OR selected an existing product, you will find yourself on the "Review BOM" Step of the workflow.
In this step, you will want to make sure your BOM is fulfilling the Declare requirements. This means you will need to have your Chemical Registry Numbers and Product % by Weight completed, accounting for 99 or 100 percent of the product (100 percent must be disclosed if your product contains any Red List substances).
Once you've confirmed that your BOM is correct and complete, select the arrow to move on to the next step in the workflow.
If you need to change your Reporting Options for your Declare Label (i.e. obscure ranges, change the column to reference for material names, etc.) visit this help article that walks through our new and improved Setting page: Toxnot System-Wide Settings.
Step 4: Complete Manufacturer Information and Declare-Specific Fields
In the "General Info" and "Edit Declare Fields" page, you will need to fill out the information about your company as well as specific required fields for Declare.
On the "General Info" page, Manufacturer Name and Description are required. It is recommended that you fill out the other information on this page to the best of your ability.
On the "Edit Declare Fields" page, there are more required fields specifically designed and chosen by the Declare team at ILFI. All required fields will have a "required" indication next to them. Any fields that still need to be filled out will have a red star next to them to help you identify missing information.
The product name input in this section will be the product name as appears on the final Declare label, so it's important to check that it is correct.
You will not be able to move on to the next step until the required field are filled out.
Once you've completed this step, click the next button to move forward.
Step 5: Prepare your Declare Label
You will be asked to choose between two types of Declare Labels: Just Substances OR Materials and Substances.
Here is an example BOM that we will use to demonstrate the two types of Declare Labels:
Declare Label (Just Substances)
This label looks at the rows in your BOM that are substances and then create the ingredients list based on those. It will not divide the ingredient up into their various components.
Declare Label (Materials and Substances)
This label will look at the materials and substances in your BOM and list the ingredients in the Declare label based on which substance they are in. In order for this label type to work correctly, it is important to have weight or % by weight information at the component levels. For example, this simple BOM contains all the weight % information in the product % by weight column, including information for the components.
Choose which type of Declare Label works best for you and then select "Ok" to move on.
You will be pushed to the "Preview" step. Here you review the Declare Label for for accuracy, or make edits for the substances on the bottom of the page.
The list of ingredients is created based on your product's substances. Declare Labels have a reporting threshold of 100 ppm, so a product with less than 0.01% total Product % by Weight will be omitted.
When you set up your Material & Substance label, you will need to specify which Toxnot BOM column to pull the material name from. It defaults to pull the part name and most users will not need to change this. If you wish to pull the name from a different column (e.g. a custom reporting column to hide internal part names) then you can configure that under Settings > App Settings > Material Selection, then Choose which columns(s) to use for Material Names.
Substances which you or your suppliers designate as proprietary in Toxnot will appear as "Undisclosed" on your Declare Label. If the substance is included in the Red or Orange lists, they will still have the corresponding hazard color.
Modifications for Exceptions and Omissions of Ingredients
Occasionally it is necessary to document a substance which does not have a corresponding CASRN in Toxnot, document an exception, or to omit an ingredient.
You can modify ingredient names, exceptions, or omissions within the Declare Template Preview at the bottom of the page:
Please note that modifications that you make to chemical names will only be visible in Declare labels. To change the chemical names everywhere the chemical is used, use our custom chemical name manager to keep things consistent throughout your data.
Material and Substance % on the Declare label
You can choose to have the material and substance % on your Declare label to be specific (e.g. 1.27%) or to be rounded to ranges (e.g. 1 - 1.5%). You can choose either reporting option for your Declare label in the Obscure Reporting Percentages to Ranges section within your Toxnot account.
Go to Settings > Apps Settings > scroll down to Obscure Reporting Percentages to Ranges. Here, if you want the material and substance % on the Declare label to be specific, select Off in the dropdrown. If you want the % to be rounded in ranges, select Standard Rounding.
Step 6: Submit your Declare Label
Once you have confirmed all of the information for your Declare Label - congratulations - you should be ready to submit! Select the next button to start the submission workflow. All the steps after that for submission, review, approval, and publishing are available in our next article following the button below.
Choosing to submit your data will send a summary of your Declare Label to the ILFI for review, including your name and email address registered in Toxnot. Data you have marked as proprietary will remain Undisclosed in this submission.
The Declare team at ILFI will review your submission and will be in contact with you if there are any questions or concerns about the information provided.
If you have questions about the Declare label process and information, contact firstname.lastname@example.org. If you have questions about using Toxnot, reach out in chat in the bottom right-hand corner or email email@example.com.